Commercial Personal Assistant

18 May 20202020-05-18
Leatherhead, Surrey
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Personal Assistant

 

Reporting to

Chief Commercial Officer

Department

Commercial

Role Context

Our client is one of the UK’s largest independent transporter of gas and electric and having been founded in 2000.This role sits within the Commercial department, which is pivotal in maintaining and upholding the company's customer centric culture.

 

Role Purpose

To support the Chief Commercial Officer, Business Development Managers and Account Managers and assisting them in the management of their extensive client and customer list, organising diaries, completing monthly expenses and providing general admin assistance to the wider Commercial Team. The post holder will acquire an in-depth knowledge of the organisation and perform a variety of tasks to promote and facilitate the smooth running of the Commercial Team. In addition the post holder will support the other PAs in supporting holiday cover on an ad hoc basis.

 

Key Responsibilities

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Key Skills

 

 

 

 

 

 

 

Person Specification

 

  • Complex diary management for the Chief Commercial Officer, Business Development Managers and Account Managers;
  • Acting as a first point of contact: dealing with correspondence, phone calls and dealing with enquiries where appropriate;
  • Organising meetings and appointments, with both established and new customers;
  • Stakeholder management of internal and external customers, ie., staff, suppliers, customers and clients;
  • Collating relevant documentation ahead of meetings, presentations and conferences ensuring the team are well-prepared for meetings;
  • Generate sales and marketing performance metric from CRM;
  • Own and maintain customer presentation slide decks;
  • Booking and arranging travel and accommodation;
  • Management and organisation of corporate hospitality calendar and events;
  • Liaising with the PA to the CEO to ensure the team are up to date with reporting and actions from meetings;

  • Replying or drafting responses to documents and emails as appropriate;

  • Typing, compiling and preparing reports, presentations and correspondence using the Microsoft office suite;

  • Managing databases and filing systems;

  • Collating and filing expenses;

  • Assisting with projects being worked on by researching or writing reports;

  • Manage basic marketing activities, including social media presence.

  • Advanced Microsoft Word and PowerPoint, and IntermediateMicrosoft Excel
  • Excellent oral and written communication skills;
  • Excellent organisational skills;
  • Excellent ability to multitask and react to ever changing and completing priorities and demands on your time;
  • Proactive and takes the initiative;
  • Excellent management, time-management, and problem-solving skills.

 

 

  • “A” Level or degree educated, or Higher Professional Diploma inBusiness Administration; City & Guilds Advanced Diploma; BTEC inBusiness Studies or Personal Assistant Diploma/Training CourseCertificate;
  • Proven experience working at Senior management/ Director level;
  • Discretion and trustworthiness;
  • Bullet-proof in terms of confidentiality; able to handle confidential information;
  • High levels of tact, diplomacy and discretion;
  • Self-motivated self-starter, able to work without supervision;
  • Flexible and adaptable in approach to work;