Buying and Merchandising Admin Assistant

13 May 20242024-05-13
Dorking, Surrey

Buying & Merchandising Admin Assistant  

Salary: £22,000p.a

Location: Dorking – Hybrid (3 days in the office)

Our client is seeking an entry level candidate to provide administrative support to the Buying & Merchandising team. You will be responsible for all administrative duties related to the buying and merchandising functions. Reporting to the Assistant Merchandiser. This is a key role within the team and will expose the candidate to all elements of the buying and merchandising functions.

Key Accountabilities and Responsibilities


  • Support the Assistant Buyer/Buyers where needed and deputise in their absence
  • Set up new products on orderwise from information provided by the buying team on range plans/new line forms
  • Raise orders and track delivery for new lines as required
  • Manage the domestic samples in the sample room & run bi-annual sample sales for staff
  • Collect samples from the post room for the Buying team, unpack and dispose of boxes/tissues/bubble wrap and highlight to buying team


  • Support the Assistant Merchandiser where needed and deputise in their absence
  • Raise orders for repeat lines/replen
  • Import levels, tickets and price changes as required
  • Update the Delivery Schedule
  • Create and distribute daily sales reports
  • Work closely with the Warehouse to resolve any inbound / outbound issues that may arise
  • Data sweeps to catch missing data and rectify


  • Quarterly store visits and feedback to the buying team
  • Build and maintain effective working relationship with suppliers, be the first point of contact for the B&M team
  • General admin duties for the team as required

Key Skills

  • Excellent communication skills both verbal and written
  • Great attention to detail
  • Proactive, flexible and have a positive attitude
  • Experience with excel is preferred
  • Retail experience preferable but not required