Business Support Administrator

11 June 20212021-06-11
Horley, Surrey
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Job Title: Business Support Administrator

Salary: £20,000 pa

Location: Horley

Contract Type: Permanent

 

Our fabulous client in central Horley is seeking a Business support administrator to support the head office and other companies in the group.  This role will working alongside a team and offers variety and room to grow.

 

Duties:

Diary management for Senior Team across the group, as required, with ad-hoc project support; provide general administrative support; faxing, photocopying and scanning as required.

Arrange meetings as required

Arranging hotel and travel accommodation and car hire as requested in line with Expenses Policy. To provide reception cover where required. Meet and greet all visitors in a friendly and professional manner on Reception. Ensure strict adherence to Security Policy with regard to visitors and

contractors: maintain weekly visitor log.

Provide proactive, helpful, efficient, and courteous support for enquiries and queries on the telephone; take messages completing ‘While You Were Out’ emails as necessary.

Assisting with preparation of reports in line with deadlines. Assist the Executive Assistant with:

o    Organising training events, corporate events: arrange lunch for meetings when requested; arranging off-site meetings; travel arrangements.

o    All aspects of Facilities management to a high standard include liaising with all third-party contractors and suppliers, maintenance visits and compliance with Health and Safety policy.

o    Maintain Office budgets; raise Purchase Orders for office and kitchen supplies and maintenance companies as required.

Proactively deal with health and safety matters including contributing to health and safety committee and undertaking assigned actions.

Assist HR with:

o    Booking Induction training sessions

o    Updating and recording training records

 

Skills & Experience required:

·       Previous Reception/ Administration experience preferred.

·       Intermediate Word/ Excel/ Outlook Skills

·       Articulate, professional and clear verbal communication skills.

·       Present information clearly and in an engaging way.

·       Good interpersonal and rapport-building abilities.

·       Precise and appropriate written communication skills.

·       Good telephone manner